🗞️ Report Writing – Class 10 English (Complete Notes)
🧠 What is a Report?
A report is a factual and formal account of an event, incident, or activity.
It is written to inform readers about what happened, where, when, why, and how it took place.
In school, you may be asked to write a factual report for:
- a school magazine,
- a newspaper, or
- a local/community newsletter.
📘 CBSE Format Word Limit: about 120–150 words (5 marks question).
Reports are always written in past tense, third person, and formal language.
🎯 Purpose of Report Writing
A report aims to:
- Give clear and concise information about an event.
- Present facts, not opinions.
- Maintain objectivity and formal tone.
- Record important details for future reference.
📍 In simple words — a report tells readers exactly what happened, in a neat, factual way.
🧾 Structure / Format of a Report
| Part | Details to Include | Example |
|---|---|---|
| 1️⃣ Heading / Title | Short and informative title summarizing the report topic. | “Inter-School Debate Competition Held at Delhi Public School” |
| 2️⃣ By-line | Name of the person writing the report. | “By Riya Sharma, Student Correspondent, Class X-A” |
| 3️⃣ Date and Place | Mention when and where the event happened. | “Held on 5th October 2025 at the school auditorium.” |
| 4️⃣ Introduction | Introduce the event: what, when, where, purpose, and main people involved. | “The Annual Sports Day of ABC School was celebrated on 10th October 2025 with great enthusiasm.” |
| 5️⃣ Body / Details | Main content describing the event — what happened, sequence of activities, who participated, any chief guests, outcomes, reactions, highlights. | “The Principal welcomed the Chief Guest, followed by a colourful parade…” |
| 6️⃣ Conclusion / Remarks | End with final observations or results, achievements, suggestions, or overall impression. | “The event concluded successfully with a vote of thanks and the National Anthem.” |
🪶 Language & Style Guidelines
✅ Use simple, clear, and factual language.
✅ Write in past tense and third person (“the event was held”, not “I attended”).
✅ Maintain a logical order of events (chronological).
✅ Avoid repetition and exaggeration.
✅ No personal opinions — keep it objective.
✅ Avoid informal words like “awesome”, “fun”, “cool”, etc.
✅ Use linking words: firstly, moreover, later, finally, in conclusion.
🧱 Step-by-Step Writing Process
Step 1: Read the question carefully
Understand whether you are writing for a school magazine, newspaper, or local report.
Step 2: Collect the facts
Write down key details:
- What was the event?
- Where and when did it happen?
- Who were the key participants or guests?
- What were the main highlights or results?
Step 3: Organize your points
Arrange the details in order — introduction → event details → conclusion.
Step 4: Write neatly
Follow the proper format, correct grammar, and stick to the word limit (120–150 words).
Step 5: Revise
Read it once to remove spelling or tense errors.
✍️ Sample Report 1
Question:
You are Asha, a student of Class 10, Sun Valley School. Your school recently organised a Tree Plantation Drive on World Environment Day (5th June 2025). Write a report in about 120–150 words for your school magazine.
🌿 Tree Plantation Drive on World Environment Day
By Asha, Class X-B
Sun Valley School, New Delhi – 5th June 2025
To celebrate World Environment Day, Sun Valley School organised a Tree Plantation Drive on 5th June 2025 in the school premises. The event aimed to spread awareness about the importance of trees and a clean environment.
The Principal inaugurated the event by planting the first sapling. Students from Classes 6 to 10 actively participated and planted over 300 saplings of neem, mango, and gulmohar around the school campus. The Eco-Club members distributed small potted plants to all visitors. Teachers spoke about the role of trees in controlling pollution and maintaining ecological balance.
The programme concluded with a pledge to protect nature. The event was a great success, motivating students to take part in more environmental activities in the future.
✍️ Sample Report 2
Question:
Write a report for your school magazine about the Annual Sports Day held recently in your school.
🏆 Annual Sports Day Celebrations at Green Field School
By Rahul Mehta, Class X-A
15th November 2025
The much-awaited Annual Sports Day of Green Field School was held on 15th November 2025 with great enthusiasm. The event began with the hoisting of the school flag by the Chief Guest, Ms. Ritu Sinha, a national-level athlete.
Students participated in various track and field events such as 100-metre race, relay race, long jump, and tug-of-war. The highlight of the day was the march past, followed by a yoga display that received loud applause. The Chief Guest praised the discipline and spirit of the students and distributed medals to the winners.
The day ended with a vote of thanks by the Principal, who encouraged students to continue sportsmanship in life. The event promoted fitness, teamwork, and school spirit among students.
🗣️ Useful Expressions
| Function | Phrases You Can Use |
|---|---|
| Starting | The event was organised by…, To celebrate…, On the occasion of… |
| Describing | The programme began with…, The participants displayed…, The Chief Guest addressed… |
| Reporting Results | The first prize was bagged by…, Certificates were distributed…, The event concluded with… |
| Ending | The event was a great success…, Everyone appreciated…, It was a memorable day for all… |
⚠️ Common Mistakes to Avoid
❌ Writing personal comments (e.g., I enjoyed it very much).
❌ Forgetting title/by-line.
❌ Writing in points instead of paragraphs.
❌ Using wrong tense (reports are written in past tense).
❌ Missing essential details (date, place, name of event).
❌ Using informal or emotional tone.
❌ Copying the question line word-for-word as the heading.
🌟 Tips to Score Full Marks
⭐ Keep your report short, crisp, and factual.
⭐ Begin with an interesting opening line related to the event.
⭐ Divide your report into 3 short paragraphs (intro, event, conclusion).
⭐ Include all essential facts and figures.
⭐ Read your report once after writing — check grammar and punctuation.
📝 Practice Questions (15 Sample Topics)
Write a report in about 120–150 words on any one of the following topics:
- A Blood Donation Camp held in your school.
- A Road Safety Awareness Programme organised by the Traffic Police.
- The Science Exhibition organised in your school.
- A Cleanliness Drive under the Swachh Bharat Mission.
- The Annual Day Celebration at your school.
- The Inter-School Cultural Fest hosted by your school.
- A Visit to an Old Age Home by your class.
- A Career Counselling Workshop for Class 10 students.
- The Independence Day Celebration at your school.
- A Disaster Management Drill conducted by the Fire Department.
- The Book Fair Visit organised for students.
- The Art and Craft Exhibition held in your school.
- The International Yoga Day celebration.
- A Traffic Awareness Rally organised by your school.
- The Prize Distribution Ceremony at the end of the academic year.
🧭 Summary Chart
| Part of Report | Purpose | Example |
|---|---|---|
| Heading | Tells what the report is about | “Inter-School Quiz Competition” |
| By-line | Name & class of writer | “By Meena K., Class 10” |
| Intro | Event basics (what, when, where) | “The event was organised on 15 March 2025…” |
| Body | Details & main highlights | “Students from 12 schools participated…” |
| Conclusion | End or result | “The event concluded with the prize distribution ceremony.” |
